Privacy Policy

Bloxham Mill Ltd is a registered data controller with the UK Information Commissioner’s Office under number Z1070187.

We hold personal data about:

• Clients
• Prospective clients
• Suppliers
• Employees
• Visitors to Bloxham Mill

We will only disclose this data if:

• It is required by law
• It is required to provide you with services and goods
• You have given us prior consent

We do not buy or sell personal data for any purpose.

To verify, update or amend your personal data, or contact us with a data protection query, please email ray.avery@bloxhammill.com

You also have the right to lodge a complaint about our processing with the UK’s Information Commissioner’s Office.

This policy will be reviewed annually. Date of last review: 14th December 2018

Your Rights

As an individual whose personal data is processed by Bloxham Mill Limited you have these rights:

• The right to be informed, which is what this privacy policy is for.
• The right to access what data we hold about you.
• The right to object to direct marketing – either use the unsubscribe option or contact us directly.
• The right to object to processing carried out on the basis of legitimate interests.
• The right to erasure (in some circumstances).
• The right to data portability.
• The right to have your data rectified if it is inaccurate.
• The right to have your data restricted or blocked from processing

Cookies

bloxhammill.com puts small files (known as ‘cookies’) onto your computer to collect information about how you browse the site.

For further information regarding our use of cookies please review our cookies policy.

Emailing us

We use Transport Layer Security (TLS) to encrypt and protect email traffic, alongside monitoring for viruses or malicious software.

Data we may hold

Prospective Clients

As a prospective client, we may hold the following information about you:

• Your name and basic contact information such as phone number and email address
• Information about the facilities you are looking for
• Facilities we may be able to offer you
• Communications with you

If you contact us via email, phone or the contact us page on our website, this data allows us to follow-up with you.

If 12 months after the duration of the enquiry, you are not an active client we will remove this data from our systems.

Clients

As a client, we may hold the following information about you:

• Your name and contact information such as phone number and email address
• Your billing and payment information including your address and postcode, including receipts
• Details of your facilities agreement
• Your licence agreement, proof of identity and business rates information
• Communications with you

We use this data to meet our contractual requirements to you in providing an agreed service and to seek payment from you via invoice. We also use this for lawful purposes, such as taxation.  We will retain all financial records for 6 years, following the end of the current financial year. This may include your data. We will retain other information about you for the duration of our relationship with you, plus the following durations:

• Proof of identity – whilst you are a debtor
• Receipts – for 2 years
• Communications with you – for 3 years
• Licence agreements – for 3 years
• Business rates information – indefinitely

Suppliers

As a supplier, we may hold the following information about you:

• Your name and contact information such as phone number and email address
• Your billing and payment information including your address and postcode
• Details of the service you provide
• Communications with you

We use this data to as part of our contractual agreement to help you provide an agreed service and make payments to you via invoice. We also use this for lawful purposes, such as taxation.  We will retain all financial records for 6 years, following the end of the current financial year. This may include your data. We will retain other information about you indefinitely.

Employees

As an employee, we may hold the following information about you:

• Your name and contact information such as phone number and email address
• Your salary payment information including taxation information (such as National Insurance number, pension contribution, etc. ), your address and postcode
• Details of the nature of your employment, including your employment contract
• Emergency contact details, such as next of kin
• Qualifications and references that support your application for the position
• Interview notes and employment review records
• Training certificates
• Driving licences
• Attendance records including absence notes
• Accident records
• Communications with you

All of the information you provide during the recruitment process will only be used for the purpose of progressing your application or to fulfil legal or regulatory requirements if necessary. Bloxham Mill will not share any of the information you provide during the recruitment process with any third parties for marketing purposes. The information you provide will be held securely by us whether the information is in electronic or physical format. We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.  If you are successful, the information you provide during the application process will be retained by us as part of your employee file for the duration of your employment plus 1 years following the end of your employment.

Visitors to Bloxham Mill

As a visitor, we may hold the following information about you:

• Your name and email address
• The contact you were visiting
• Your vehicle registration if you drove to Bloxham Mill

We use this data to ensure the security of our premises and its occupiers. We have deemed this legitimate business interest. We will only retain your information until midnight on the day you visited Bloxham Mill.

Data we may transfer

We use third-party tools in our business – Microsoft Outlook, Sage, WordPress, ConstantContact, and TeamGo. These tools may transfer your information out of the European Economic Area.